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Automated Freight Billing and Rating
Flexible Daily Reporting
Daily Revenue Accounting
Equipment Tracking and Maintenance
O S & D / Claims
Master File Maintenance
Operations
Accounts Receivable
Accounts Payable Including Interlines
General Ledger
Payroll
Driver Settlements
Sales
Document Imaging

Automated Freight Billing and Rating
  • The rating and billing program can be set up to account for up to five interline-agent revenue splits.
  • The differentiation between intrastate and interstate shipments can be set up either globally or by customer via the tariff master files.
  • The program allows for Master billing including drop off charges and part lots.
  • Commonly used descriptions of commodities can be pre-built and used by the billers to eliminate redundant entries. This is especially helpful when billing lengthy hazardous bills.
  • We offer full EDI (Electronic Data Interchange) capabilities including the ability to send and/or receive bills of lading, invoices and shipment status data sets.
  • Display freight bills on-line at any time.
  • Reprint all documents:
Flexible Daily Reports
Daily Revenue Accounting
  • The closing menu provides a structured path to the daily process of closing and accounting for freight bills. The procedure allows for detailed reporting and auditing of daily revenue. The closing is totally automated, so invoices print for all freight bills closed on any given day and accounts receivable is updated. This automation allows for daily volume and revenue tracking keeping Operations informed of relevant information in a timely manner.
Equipment
OS&D / Claims
Master File Maintenance
Operations
  • The Operations program offers all of the components needed to complete your daily operational tasks including automated routing and manifesting.
  • Create and print delivery manifests and and line manifests.
  • Print delivery receipts.
  • The Freight Pickup program enables you to schedule automatic pickups for specific customers. The Pickup program also allows shippers to call any location in your system to request a pickup. Once the pickup request is entered in the system, the appropriate dispatcher is automatically notified, through the messaging system, to check his unassigned pickups for details. We also have the software to handle on-line pickup requests via the Internet.
  • The dispatch program allows access to all real time load information. Important customer information such as credit status, special handling requirements and dock hours can be accessed prior to committing to a pickup, allowing complete control of load planning. Load information can also be displayed by driver, route or location enabling all users to have timely information for customers.
  • The Appointment Management program allows for interactive appointment scheduling.
  • Tracing shipments is specifically designed to allow the ultimate in flexibility. Customer service is the principle behind the development of the tracing program. TransFormation offers access to all relevant shipment information through inquiry. Some of the tracing features are by:
    • Freight Bill number
    • Shippers number
    • Purchase Order number
    • Customer Name
    • Customer Number
    • Shipment Date
    • Zip Code
    • Telephone Number
    • Street Address
    • City
  • The Tracing programs provide the customer representative with the flexibility needed for both parties to realize substantial benefit from the prompt availability of information.
Accounts Receivable
  • Accounts receivable is a primary concern of any company. TGIF software was designed for the needs of motor carriers and is continually upgraded for improvement.
  • We offer flexible cash entry with the ability to print deposit slips. Cash receipts may be entered by:
    • Customer name
    • Customer number
    • Pro number
    • Interline pro number
    • Bill of lading number
    • Purchase order number
    • Statement number
  • On-line freight bills can be accessed utilizing various search modes.
  • Inquiry by pro number provides delivery and OS&D information, including delivery date and signature so you can give instant verbal proof of deliveries.
  • Inquiry by customer provides current information on account balances and can be accessed in various ways including the customers telephone number.
  • On-line open A/R summary aging by customer or dollar amount, with the ability to display invoice detail, provides expedience on collection efforts.
  • Set up call back dates for collection purposes.
  • Print statements and past due notices on demand.
  • Various types of inquiry and account aging are all part of the A/R system.
  • As with all components A/R is completely integrated with G/L
Accounts Payable
  • The Accounts Payable program handles everything from entry and aging of invoices, with automatic check writing to full management reporting.
  • Payments can be handled on an individual basis or pre-scheduled by date.
  • This program allows the ability to handle Interlines Payable as a separate function from the regular payables.
  • On-line history and on-line invoice inquiry are accessible by:
    • Invoice number
    • Voucher number
    • Check number
    • Vendor number
    • Bank code
    • Date range
    • Open or paid
  • An on-line Open A/P Summary aging allows a quick view of the payables by customer or dollar amount with access to invoice detail.
  • The A/P system is totally integrated to interlines payable, claims, driver settlements and the general ledger, including automatic accrual of journal entries.
General Ledger
  • The General Ledger system ties the other systems together to provide timely, accurate financial information to help you manage your business.
  • Features include:
  • The chart of accounts numbering system is the ICC chart of accounts (xxxx.xx). In addition, there are provisions for terminal or branch designation (up to 9999) with separate terminal P & L statements available.
  • For control purposes entries to prior periods are not allowed.
  • The Asset Accounting System provides for tracking of all assets and allows for automatic depreciation/amortization journal entries to the general ledger.
  • Additional uses include:
    • Tracking of vehicle registration expiration.
    • Prepaid license
    • Insurance
    • Supplies
    • Taxes
Payroll
  • The Payroll System was designed for the trucking industry and will handle both union and non-union payroll for hourly, mileage and line type payrolls.
  • All necessary information to automatically calculate payroll taxes and workers compensation expense is stored in the employee master file.
  • The Payroll System handles all special deductions including sec. 125 and 401k.
  • Quarterly and annual reports as well as W2's are produces.
  • Payroll also integrates Human Resources providing reports by user defined parameters.
  • Dates can be pre-coded for automated activation of deductions and wage changes.
  • Daily reports are available to show expenses by location and or job class.
  • Daily payroll input may be done at individual locations.
Driver Settlements
  • The Driver Settlement program allows the ability to track settlements for shipments that are handled by contracted drivers or drivers who earn a percentage of the shipment payment including employee drivers.
  • This program is integrated into both the Billing and Accounts Payable systems, with no additional keying of information required.
  • Individual payment criteria can be set up in the driver's master file and deductions made automatically for unauthorized release of collect shipments.
Sales
Document Imaging
  • TransFormation is designed to integrate with a third party image product that will allow users to:
    • Store, retrieve and administer unlimited amounts of text and imaged documents.
    • Fax documents into and out of the system.
    • Scan documents in both individual and batch mode.
    • Print documents on demand.
    • Use optical character recognition (OCR.)
  • We also offer the ability to set up automatic document faxing to specific customers.

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